Agenda:

After discussion to reorganize the agenda items, agenda was approved.

1.    Nomination of lead editor(s) (Sue)

2.    Discussion on the draft ToRs of the feasibility study (Ashlee)

3.    Discussion on the template of the feasibility study report. (Ashlee)

4.    Agreement to the next step (Yan)

5.    Demonstration on Confluence (Yan)

6.    The second phase of pilot project with ESRI

Meeting Minutes (original with notes column)

Agenda item 1:  

            Ms. Ashlee Williams is been nominated as a lead editor with support the Editor with support of Ms. Sue Probert, Chair of the Maintenance Group, and  Ms. Yan Zhang from UNECE Secretariat.

Agenda item 2 and 3:

ToR for feasibility study of UN/LOCODE business requirements is been read out by Ms. Ashlee Williams.  In general everybody approved the ToR. Following points were discussed in details:

• UNECE Secretariat collected reference materials from the last two UN/LOCODE Conferences (2015 and 2016).
• User contact details can be obtained from the Secretariat and this Group can contact the user community to interview to complete the study.
• Suggestions to use data source available from Geneva based organizations.
• Invite IATA , ICAO and other organizations to join this Group.
• Geographical representation of members in the maintenance group is recommended by few participants.
• Participation and more active involvement of UN/CEFACT members were also suggested.
• Key stakeholders and national focal points will  be interviewed and input the results in the Study
• There were lot of discussion on the study results:
  • Discussion about the terminology used in study results
  • No revision to the Recommendation 16 is been envisaged in this study, since there are different procedures to follow.  But certainly this study will pave the way to the need for such revision, if there is a need.
  • This study will exclude the development and implementation of the future UN/LOCODE system.
• Organization of the feasibility study:
  • Ms. Ashlee Williams as the Lead Editor will closely work with Ms. Sue Probert and Ms. Yan Zhang.
  • UN/LOCODE Focal Points need to be fully involved in the drafting of the feasibility study.
  • The results should be publically available for comments and discussion in a broader environment.
  • Any UN/LOCODE user community is welcome to join the team.
• Concerning Reporting:
  • Template has been approved with any modification.
  • First draft of the feasibility study will ready in 6 months and will be circulated for comments.
  • The Lead Editor will revise based on the comments received.
  • Conclusions will be presented in the feasibility study report which will be in English.
  • Final version of the Report will be discussed during the next UN/LOCODE Conference in 2017.

Agenda item 4:

Draft Work Plan will be prepared in 3 weeks’ time. This draft will be shared with the team for comments

Agenda item 5:

Yan, presented a collaboration environment of UN/CEFACT.

Upon registration, Experts and users will be provided with user credentials. https://www2.unece.org/cefact/pages/viewpage.action?pageId=6160654

New users are requested first register as UN/CEFACT Expert (need HoD approval) and then register in the Confluence. If any delays faced, please contact Yan directly.

Agenda item 6:

The second phase of the pilot project with ESRI will be conducted and demonstrated as soon as it is ready.

The next meeting decided to meet after summer.

Decisions and Actions

D16-1:  General agreement to the ToRs of feasibility study, including scope, organization and study report.

D16-2: All team members will work in UN/CEFACT collaboration environment, Confluence.

A16-1, The  workplan is to be drafted and published to the Confluence

A16-2, The Secretariat is to contact IATA and other key stakeholders to join in the team.