Meeting Minutes (original with notes column)

Second meeting of UN/LOCODE Feasibility Study Team at 11:00 on 22 September 2016Participants:

Yan Zhang (UNECE)                                                                 Sue Probert

Aruna Vivekanantham (UNECE)                                             Ashlee Williams (IHS)

Brice Matin-Castex (IMO)                                                       Lukasz Ziolkowski (EMSA)

Nuria Gago (INTTRA)                                                              Tor Inge Miljeteig (Norway)

Mitsuru Ishigaki (Japan)

Actions:

A 16.3     3  UNECE - IATA will meet on 6 October 2016 to discuss about future cooperation (any suggestions and comments before 5 October 2016)

A 16.4     4  Secretariat will prepare and send invitation to all UN/LOCODE Focal Points to join the Feasibility Study Team

A 16.5     5  Online discussion Forum will be created on Confluence for general discussion.

A 16.6     6  Maritime contact list will be shared by IMO, which will be used to extend the UN/LOCODE Focal Points Network.

A 16.7     7  Based on the feedback from the above list of participants, the Secretariat will break down the flow chart and user cases.

A 16.8     8  Check the availability for the next teleconference at the end of October 2016.

Decisions:

16D16.3        3     The current free of charge services (registration, submission, search, download) will be continued in the new system.

D 16.4        4    No limitation on the number of registration to the new system.

D 16.5        5    National Focal Points could set up and maintain a policy for screening DMRs.

D 16.6        6    After the validation by the National Focal Points, the Secretariat review DMRs.

D 16.7        7    IMO decided not to pre-validate the DMRs for locations with function “1” (Ports)

D 16.8        8    IATA will pre-validate the DMRs for locations with function “4” (Airports)

D 16.9        9    UPU will pre-validate the DMRs for locations with function “5” (Postal Exchange Offices)

D 16.10     10 Secretariat will move forward with the second phase of the pilot project with ESRI.

D 16.11     11 Standardized validation procedures need to be followed.