Sheet 1
CEFACT Froum
Procurement & Supply Chain Management
  Monday PM
    Extended Bureau
  Welcome and Opening (Monday PM1)
    Edmund welcomed the participants
  Roll-call of participants
  Review of agenda (Monday PM1)
    The agenda was updated with reflect recent changes in the Forum schedule
    A question was raised related to the difference between CCS (published as ISO 15000:2014, part 5) and CCTS 2.01 used within UN/CEFACT
      It was noted that there is a CEFACT discission to maintain the use of CCTS 2.01
      It was concluded that the topic should be brought up for discussion in the joint meeting with M&T (Thursday AM1)
    The Procurement Domain will close its meetings on Wednesday afternoon, while the Supply Chain management domain will also meet on Thursday
    On Thursday afternoon there will be an information session on TFIG (Trade Facilitation Implementation Guide) developed by UN/CEFACT and TFA (Trade facilitation AGreement)
    It was noted that the WCO data model contains information elements and structures relevant for the commercial invoice. Alignment/mapping to other standards may be an item for UN/CEFACT, as this would improve sectorial communication and thus facilitate trade.
  SCRDM - Supply Chain Reference Data Model project (Monday PM2)
    Joint meeting with Transport
    Scope
      Provide a limited structured sub-set of the UN/CEFACT CCL
      Provide semantic links to UN/EDIFACT
      Provide for migration from UN/Layout key documents and UN/EDIFACT
      Provide mapping to other relevant specifications
    One aim is to achieve alignment with other organisations, such as WCO
      May represent an IRP issue
    Issues
      Commercial invoice vs. customs invoice
  Tuesday AM
    Available for project work
  Workshop to initiate the project on "Background research on Public Procurement Using International Standards" (Tuesday PM1 & PM2)
    15 people in the room
      Andre Hoddevik
      Philip J O'Dwyer (PRIVATE):
        pjodwyer@gmail.com
      Peter P
    Presentations were made by
      Raffaele Fantetti, Project lead and UN/CEFACT Vice Chair for the Supply Chain PDA
        Who opens the meeting and welcomed the articipants
      Jostein Frømyr, UN/CEFACT Domain Coordinator Procurement
        who presented the background for the project
      Antonio Conte, EU Commission DG Enterprise and Industry
        Who presented the latest policy and legislative developments within the European Union
      Andre Hoddevik, OpenPEPPOL Secretary general
        who presented the OpenPEPPOL initiative and its role in implementing standards to support EU policy objectives.
      Edmund Gray, Project Editor and UN/CEFACT Supply Chain Management Domain Coordinator
        who elaborated on the requirements and challenges in global procurement as a backdrop to the work ahead.
    During the discussions following the presentations it was noted that
      16 in the room
        + Peter P
      A call for participation will be published on the CEFACT web site
        Interested parties should register their interest to participate to Edmund Gray as Lead Editor
      The aim is to have a draft version of the report ready before the next Forum meeting
      The project will make use of the UN/CEFACT Confluence to monitor progress and inform about the project, including any virtual meetings
      The participants at the meeting welcomed the initiative and emphasised that report provided should elaborate on
        The current state of relevant deliverables from UN/CEFACT and lessons learned
        Public procurement initiatives around the world and the major trends in this area
        Recommendation for future actions, which could take the form of developing
          UNECE Recommendations
          UN/CEFACT technical standards
      The UN Sec could facilitate communication and engagement with organisations not usually participating in CEFACT, including (but not limited to):
        WCO
        The World Bank
        The UN procurement division at UNOG
        Mr. Fantetti mentioned that he has already initiated this process
    The meeting also identified a number of possible topics/issues to addressed in the research
      The potential of focusing on a "core and extension" approach to message development
      The need to provide clear distinction between business process and information requirements as opposed to technical and syntactical solutions
        In this respect it was also noted that UN/CEFACT should not address the transmission level
      Does the CEFACT Context Methodology have a role to facilitate extension?
      Shoiuld we have some of the CEFACT activities, M&T and SCRDM project,
to look at/evaluate the "core-extension" approach?
      Challenge that XSD for CEFACT e-tendering messages are different from the XSDs used in CEFACT Supply Chain messages
        The meeting supported the need to ensure consistency through the complete procurement and supply chain processes
      The need to provide (common?) functionality for both public and private procurement
        What is really special for public procurement?
      What, if any, is the relationship between the "Public Procurement" project and SCRDM-project?
    In wrapping up the meeting Mr. Fantetti stated that
      a summary, including copy of presentations, will be made available to all participants.
  Information on work in CEN WS/BII3 (Wednesday AM1)
    The main purpose of the meeting is to discuss issues raised by BII Experts in relation to the potential use of UN/CEFACT XML in the European market.
    Jostein presented some highlights from the development activities done by CEN/WS BII3 and the gaps identified in relation to the use of UN/CEFACT XML standards for public procurement in Europe.
    The CEN WS/BII3 attempts to create syntax bindings to UN/CEFACT XML were not successful. Partly due to the lack of some messages , and partly due to missing functionality in existing messages.
    Therefore the workshop decided not to publish syntax bindings for the BII3 pre-award deliverables to the currently known UN/CEFACT standard for notification and tendering.
    The meeting concluded that the Procurement Domain coordinator should initiate activities to solicit support for establishing project(s) to develope
  Exchange of information on regional initiatives related to procurement (Wednesday AM2)
    The main purpose of the meeting is to exchange information amongst participants related to ongoing procurement initiatives with a view to identify major trends and common topics as a tool to identify potential projects relevant for UN/CEFACT.
    Jostein presented some high-level thoughts from a selection of initiatives in the European market.
    During the following discussion it was noted that
      There are several relevant initiatives both at regional and global level, such as
        within NIME in the US
        within the EurAsian region
        which will be analysed as part of the project on "Background research on Public Procurement Using International Standards"
      Increased emphasis should be placed on populating business terms in the CCL.
        This was recognized as a tool to gain more visibility, make the library more accessible to the business community and facilitate presentation in other languages
        The issue need to be discussed with Library Maintenance
    It was concluded that this type of information exchange should be facilitated also at coming Forum meetings.
  Discussion on the need for initiatives by UN/CEFACT in the Procurement & Supply Chain Management domains (Wednesday PM1)
    The meeting reviewed that draft strategic plan developed by Mike.
    It was noted that
      Some of the currently available deliverables are not reflected in the different tables, i.e. the eTendering messages
      The report also show that there gaps that need to be catered for by UN/CEFACT
      The need for a common reference model was recognized as a tool to position and present the different UN/CEFACT projects and activities
        In this respect it was question who (which group) actually had the ownership to the Supply Chain Reference Model.
        There is also a need to clarify the relationship between the Supply Chain Reference Model and the TFIG
    The meeting also recognized the lack of visibility of UN/CEFACT work and its relevance, as well as the need to engage more people in project activities as well as the general discussions in the procurement and supply cain management domains.
    Karina was appointed as representative on the Communication Team
      Representing both Procurement and Supply Chain Management
Edmund Gray IR edmundg@zoho.com (Supply Cain Management domain coordinator)
Jostein Frømyr NO jostein.fromyr@edisys.no (Procurement domain coordinator)
Roy Wessel DE r-wessel@seeburger.de
Benoit Marchal FR bmarchal@pinapplesoft.com
Frederique Danjon FR fdanjon@cs.exports-compt
Yinfon Zhang CN zhangyf@cnis.gov.cn
Liu Ying CN liuying@cnis.gov.cn
Antonio Conte EU antonio.conte@ec.europa.eu
Harm Jan van Berg NL harmjan@vanberg.net
Raffaele Fantetti IT raffaele.fantetti@mise.gov.it
Lance Thompsen US lance.thompson@conex.net
Michael Dill DE dill@gefeg.com
Gerhard Heemskerk NL gerhard.heemskerk@kpnmail.nl